Technical Assistance to AFAD in Strengthening The Institutional Capacity and Improving The Disaster and Emergency Management System
(ALTUN/AFAD/TR2012/0740.14-2/SER/003)

The Project

The Project 2018-10-09T01:57:40+00:00

The Republic of Turkey aims building a disaster resilient society in Turkey to better withstand and rebound from geological, topographical and climatic as well as geopolitical related hazard threats.
Established in 2009, the national disaster management agency AFAD is the main actor in building a resilient country and responding to disasters.

This Technical Assistance Project will assist AFAD to achieve this mission in building the capacity and strengthening of its disaster management system. The results of this Project for the Republic of Turkey are:

1. strengthened institutional capacity of AFAD, at the central and local level and other relevant authorities on natural and man-made disaster and emergency management issues;
2. improved disaster and emergency management system;
3. increased coordination and enhanced cooperation with relevant Turkish public and private institutions and Civil Society Organisations;
4. increased institutional, including private institutions and CSOs, awareness on disaster management and emergency issues.

Being a pre-accession country of the EU, AFAD will be supported through this Project to align its policy and working methods to the European Union and more specific the European Civil Protection Mechanism.

Identity

Project Name: Technical Assistance to the Disaster and Emergency Management Presidency (AFAD) in strengthening the institutional capacity and improving the disaster and emergency management system (ALTUN/AFAD/TR2012/0740.14-2/SER/003)
Duration 24 months (March 7th, 2016 – October 5th, 2018)
Budget 2,740,000 Euro
Fund Provider The European Union and  The Republic of Turkey
Contracting Authority Republic of Turkey Ministry of Treasury and Finance, Central Finance and Contracts Unit (CFCU)
Beneficiary Republic of Turkey Ministry of Interior Disaster and Emergency Management Presidency (AFAD)

Coordination

Contractor A Consortium of NİRAS IC Sp. z.o.o. (Poland)
Senior Programme Officer Hamza Taşdelen, Deputy Head of AFAD
Project Manager Adam Iwasko
Key Expert Team Leader Lorenzo van Wijk
Key Expert – Disaster and Emergency Management Sector Expert Peter Glerum
Address AFADEM Uğur Mumcu Mah. Fatih Sultan Mehmet Blv. No. 300 – Ankara / Turkey

Contact Page

The main outputs of the Project are:

• developed an Institutional Capacity Building action plan;
• developed a training policy paper;
• developed guidelines for management of several disaster types;
• improved the internal institutional control mechanism including a sustainability plan and a monitoring and evaluation mechanism;
• developed disaster and emergency management standards;
• conducted a CBRN risk analysis in one Pilot Province;
• developed guidelines for the risk analysis for industrial accidents (Seveso establishments);
• developed a model and protocol for cooperation with public authorities, private institutions and civil protection organisations;
• strengthened the National Platform of Disaster Risk Reduction.


2012-11-27T14:44:54+00:00

Activity 1: Strengthening institutional capacity of beneficiary institution AFAD, at the central and local level on disaster (natural and man-made) and emergency management issues.

The purpose of this Activity is to provide support to AFAD at central and provincial/local level as well as other relevant authorities and governmental institutions involved in the area of disaster and emergency management in strengthening institutional disaster management capacity building. Such support will be provided through training activities, workshops, EU study visits and planning and drafting of policies and guidelines after having conducted before a need and gap assessment.

Sub-activities
A1.1
AFAD needs to assess where it currently stands in terms of its strengths and its constraints as well as overall ability to perform its responsibilities to plan more effectively and build an optimal institutional, technical and human capacity in the disaster risk reduction field. Is also needs to learn how its own institutional capacity compares with other countries so that AFAD’s can design and initiate appropriate capacity development interventions more effectively.
The Institutional Needs Assessment (INA) approach used in this Activity will be adapted from the European Commission methodology developed by the Joint Research Centre and DG ECHO to assess and monitor over time the performance of EU Neighbourhood Countries in their Capacity Building for Chemical Accident Prevention and Preparedness (CAPP). Such approach also enables to define performance indicators for measuring capacity levels, Capacity Building success rates and benchmarking. These indicators could become in the future reference indices at EU level.
A need assessment report will be prepared on natural and human-made disaster and emergency management phases outlining the results obtained at AFAD Presidency, Provinces and Search and Rescue Brigades interviewing in total at least 350 staff members selected from AFAD Presidency in Ankara and the 11 Search and Rescue Brigades as well as 81 staff members from the Provincial Directorates.
A1.2
Gap-analysis enables to assess the difference (or “gap”) between two states of an organization, an activity or a knowledge base. It can be applied to performance, knowledge, skills or any other measurable and comparable aspect of organisational life. In this context it will be used to compare the current state of both natural and human-caused disaster and emergency management in Turkey with selected EU Member States systems, frameworks and best practices addressing both natural and human-caused disasters. The gap analysis will be aligned with the Sendai framework for disaster risk reduction and its targets will be taken as baseline. The countries which will be used for the comparison planned are Finland and Italy and will also be visited in Activity A1.3. The exercise will also rely on the results of the needs assessment conducted in Activity A1.1.
A1.3
A five-days study visit to EU Member States will be conducted for a total of 20 participants identified by the Beneficiary to review, discuss and compare EU Member States both technical and administrative structures and processes related with disasters and emergencies management cycle. The chosen EU Member States and programme of the visit will follow from Activity A1.1 and A1.2 and are Italy and Finland.

A1.4
An institutional capacity building action plan and training policy paper will be prepared to maintain AFAD’s institutional capacity framework as well as to advance in the implementation of the capacity-building components. Such plan will guide AFAD in developing, implementing and evaluating disaster risk reduction capacity-building activities in a strategic, systematic and forward-looking manner. The plan will set out the overall vision, provide basic guiding principles, propose strategic steps and tasks that AFAD could take at the national, regional and international levels. It also will present a results-oriented action plan to translate the ideas in the Strategic Plan and in TAMP into concrete actions and result. This plan will address the findings of the need assessment and gap analysis obtained in the Activities A1.1 and A1.2. Also, the findings in Activity A2.6 will be considered as an effective action plan needs taking into accounts the means that will make the plan sustainable.

A1.5
AFAD has joined the EU Civil Protection Mechanism (CPM) in 2016. Hence, this Activity will support AFAD assuming its responsibility and fulfil its duties within the CPM as well as how it can access all of the resources including financial ones to support its needs. An internal focus group meeting on the EU CPM will be organised with AFAD personnel familiar with the different elements of the EU CPM. During the focus group meeting eventual existing needs and gaps will be identify (besides those identified in the Activities A1.1 and A1.2) as well as experience-sharing opportunity will arise between AFAD staff experienced in the EU CPM. A roadmap/plan will be prepared at the end of this “needs and gap” assessment exercise outlining how responsibilities and duties under the EU Civil Protection Mechanism can be enacted from an operational angle. This roadmap could eventually provide inputs to Activity A1.10 on the Project Fiche as well as to the content of the trainings in Activity A1.6 and A1.7.

A1.6
A five-day training session on key competence subjects of the disaster and emergency management cycle will be delivered at least twelve times to a total of at least 100 staff members from AFAD (80 AFAD staff members) and related relevant authorities (20 staff members). The key subjects will be developed based upon the results of Activities 1.1, A1.2 and A1.4 and related with the twelve disasters and emergencies scenarios defined by the Turkey National Disaster Response Plan (TAMP).
In order to increase the effectiveness of the learning as well as to exchange of experience and knowledge and the creation of networks amongst the participants as well as improve the coordination of disaster response the networking between local and central personnel, these trainings will be held in parallel together with the trainings of Activities A1.7 and A1.8 at the same venue.
A1.7
A five-day training session on key competence subjects of the disaster and emergency management cycle will be delivered twelve times to a total of at least 150 staff members of the Provincial Directorates and Search and Rescue Brigades. The key subjects will be developed based upon the results of Activities A1.1, A1.2 and A1.4 and related with the twelve disasters and emergencies scenarios defined by the Turkey National Disaster Response Plan (TAMP).
In order to increase the effectiveness of the learning as well as to exchange of experience and knowledge and the creation of networks amongst the participants as well as improve the coordination of disaster response the networking between local and central personnel, these trainings will be held in parallel together with the trainings of Activities A1.6 and A1.8 at the same venue.
A1.8
Guidelines will be developed related to the different types of disasters and emergencies and in line with the Disaster Response Plan of Turkey (TAMP) and other current relevant strategic documents. Disaster and emergency management workflows specifying all phases of the disaster and emergency management cycle will be prepared for the central and local relevant authorities. The subjects and their prioritisation of the guidelines and work-flows will be based upon the outcomes of Activities A1.1, A1.2 and A1.4.

A1.9
A five-day training session on the guidelines and work-flows will be developed based upon the guidelines developed under Activity A1.8 and will be delivered at least twelve times to a total of at least 121 staff members from AFAD (20 staff members), Search and Rescue Brigades and Provincial Directorates (81 staff members) and related authorities (20 staff members).
In order to increase the effectiveness of the learning as well as to exchange of experience and knowledge and the creation of networks amongst the participants as well as improve the coordination of disaster response the networking between local and central personnel, these trainings will be held in parallel together with the trainings of Activities A1.6 and A1.7 at the same venue.
A1.10
Aspects of project cycle management and project implementation can assist AFAD addressing within the disaster management the identified needs (i.e. that will be turned into projects) going from technical aspects such as training in CBRN to organisational like improving the coordination and collaboration between AFAD and the Brigades. A three-day workshop will be organised in Ankara for 15 participants from AFAD Presidency and the Brigades and will be repeated three times for a total of 45 staff members. The workshop will address aspects of project cycle management and project implementation targeting in all phases of the disaster risk reduction and emergency cycle. Also, this sub-Activity is relevant to supporting the phases involved in preparing the Project Fiches of Activity A1.11.

A1.11
Three project/sector fiches will be drafted to support EU funding for implementing the identified areas under Activities A1.1, A1.2, A1.4, A1.8 and A3.3 and related with the disaster risk reduction management system.

A1.12
A five-day training of trainers will be developed and delivered to 50 participants from AFAD, the Provincial Directorates and the Brigades in Ankara. The key areas of training will be identified following the outcomes of on sub-Activities 1.1, 1.2, 1.4 and 1.8 whilst considering the twelve disaster types listed in TAMP. To support the sustainability of this Activity, 50 candidate participants will be selected amongst those that have attended earlier project activities like previous training sessions, were involved in the pilot projects and have participated in the study visits.